Education

FACT participated in The Annual Tumaini Festival and grabbed an opportunity to discuss with some of the leaders from women action groups on the issue of Hotline code 3034 which intended to be launched in  2022 to give a chance to women and girls to report GBVs cases arising in the Camp using the short code 3034. Some T/Shirts were distributed by FACT to some Women Action Group leaders which displayed the hotline code 3034 on them and written to end Violence against women and girls. Fliers were also distributed to these leaders so that they should also share with other women in their groups as part of conveying the message of the hotline code 3034.

Request for proposals

Production of a TV documentary on access to essential health services, impacts of out-of-pocket payments on the poor, and universal health coverage

 Background

Journalists Association Against AIDS (JournAIDS) in collaboration with Facilitators for Community Transformation (FACT) have secured a grant from the Open Society Initiative for Southern Africa (OSISA) for a project called Sustainable health financing for Universal Health Coverage Under grant number SGJB00875-G010256. The project seeks to deepen policy engagement and civil society participating in enhancing Universal Health Coverage (UHC) with a focus on sustainable health financing.

Taking into account that Malawi is a country that also endorsed Sustainable Development Goals (SDGs), UHC is critical and also underpins the country’s Health Sector Strategic Plan for 2017-2022. As part of the project, JournAIDS and FACT seeks services of suitably qualified media and communications firms to produce a TV documentary to showcase the project key viewpoints and success. In general, the documentary will show the impacts of out of pocket of payments on the access to essential health services for the poor in Malawi with a view of influencing health financing reforms and the implementation of Malawi’s Health Sector Strategic Plan towards achievement of Universal Health Coverage.

Scope of work

The assignment will involve the production of a TV documentary focusing on various aspects of Universal Health Coverage, health financing, and how the poor in some of Malawi are affected by out-of-pocket payments in access to essential health services

Key Deliverables

• Produce a 15–20-minute TV documentary on access to essential health services and the impacts of out-of-pocket payments on the poor in both English and Chichewa subtitles
• Some 2 short videos between 2-3 minutes for uploading on the websites and social media pages for influencing policy with
• A 12 paged process report on the production of the TV documentary
• 3 DVD copies and 1 master copy produced

Qualifications and requirements

• At least a Bachelor’s degree from a recognized institution of higher learning with a tilt towards mass media studies and media for development, those with social sciences and development studies backgrounds will have an added advantage
• Be flexible and work on a tight schedule
• Have a clean track record of producing high-quality TV content and video documentaries

Method of Application

Submit a technical proposal and a financial offer with the following;

• Technical approach
• Methodology
• Time-table to complete and deliver the assignment
• Track record of past work and CVs of key staff in the consultancy firm

Duration

The assignment is expected to be completed in 14 days from the signing of the contract

Deadline for receipt of applications

Send applications before or on 10th November 2021. All late applications will be rejected

Submission process

Send all applications marked in an envelope with a subject “Production of a TV documentary on access to essential health services, impacts of out-of-pocket payments on the poor and universal health coverage” to;

Internal Procurement Committee

Facilitators of Community Transformation
Creswell House Area 18
Next to Puma Fuel Station
P.O. Box 30407
Lilongwe 3, Malawi.
Website:   www.factmw.org

Facilitators of Community Transformation (FACT) is an NGO based in Lilongwe working on Health, Education, Women and Girls, Agriculture, and Development research. FACT envisions a developed, just society, free of poverty and human suffering. The organization exists to promote sustainable national development in all sectors of the public in Malawi, by ensuring that people are accorded the right to equitable economic, health, and education opportunities through research, social mobilization, capacity building, networking, and advocacy.

Under the Global Fund HIV/TB Epidemic Control Program (2021 – 2023),  as a Sub – Sub Recipient to Christian Aid (CA) under World Vision,  FACT is looking for the services of the Project  Finance Officer tenable at our Offices in Area 18, Lilongwe.

Job Summary

The Project Finance Officer is a member of the Finance and Administration Team and is responsible for ensuring that all financial transactions relating to assigned restricted projects are recorded, tracked, and accounted for in a timely manner in line with specific procedures and policy requirements of FACT and donor rules and regulations.

The position reports to the Director of Finance and Administration Manager (DoFA)

Supervises: Finance and Administrative Assistant

Main Responsibilities

• Consolidates timely projects and management financial reports related to the assigned projects in a specific format and accurate manner within strict deadlines.
• Maintains an accurate up-to-date monthly and quarterly grants disbursements schedule.
• Reviews and submits monthly bank reconciliation reports relating to all projects.
• Accounts Payable and Receivable: Ensures that accounts payable and receivable for are properly reconciled and that payments and disbursements are received or made in a timely manner.
• Ensures accurate coding of requisitions in conformity with reporting, donor, function, project, program, and budget requirements as per Chart of Accounts.
• Reviews travel requests and expense reports (liquidations) for the projects for accuracy and compliance.
• Reviews and monitors outstanding Staff Advances reports by paying close attention to ensure that they are liquidated per FACT policy.
• Follows up on advances that have not been settled after 15 days of issuance.
• Monitors and submits advance, commitment, and grant reports as applicable in a timely manner.
• Develops and submits project reports related to financial issues based on requirements of donor with strict deadlines.
• Monitors and reports on partner/vendor payment schedules and obligations
• Prepares monthly Budget versus Actual reports and works closely with Project Officers to review reports and ensure clear and accurate budget variance justifications and prepare budget projections as needed and requested.
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Prepares and reviews project cost data prior to loading in QuickBooks.
• Maintains file management systems for soft and hard copy documentation
• Implements guidelines for maintaining sub-grants and other partnership files and activities as applicable.
• Maintains proper files on grants, procurements, subcontractor documents, and modifications as applicable
• Ensure request for payments has appropriate approvals.
• Compiles backup documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented.

Educational Qualifications

Bachelor’s Degree in accounting from a recognized institution or part of any of the following qualifications: ACCA, CPA, CIMA

Experience Required Minimum of three (3) years of general accounting experience in a reputable organization preferably a local/international NGO set up.

Minimum of two (2) years grant management experience which includes in USAID-funded projects and other complex donor-funded projects such as multilateral or bilateral funding.

Skills Required

• Computer literate and familiar with accounting packages on the market; QuickBooks (highly required), Microsoft Word, and Excel proficiency.
• Collaborative team player with excellent interpersonal communication skills.
• Ability to train and supervise other finance staff on computer packages and other finance-related tasks.
• Detail-oriented and organized
• Ability to maintain discretion and confidentiality
• Ability to work independently with minimal supervision

Mode of Application

Interested candidates should submit their applications, CVs with three traceable referees, and a cover letter not later than 29^th October 2021 to:

The Office Manager,

Facilitators of Community Transformation (FACT)

Creswell House, Near Area 18 Puma Filling Station,

P.O. Box 30407,

Lilongwe

Or e-mail to:  laizermwale@factmw.org

FACT, with funding from UN Women under United Nations Trust Fund (UNTF), is implementing a project on strengthening the implementation of community programs on SGBV against women and girls affected by civil and political conflict. It is a 3-year project running from December 2019 to December 2022 targeting 5500 women, girls and surrounding communities around Dzaleka.

The overall goal of the project is to significantly reduce sexual and gender-based violence  cases targeted at women and girl refugees in Dowa district through effective implementation of legal and policy guidelines by December 2022. Join us on our journey so far since the beginning of the project by browsing through our newsletter and get a glimpse of how we have impacted lives!

View Newsletter

Job Description

Facilitators of Community Transformation (FACT) is seeking a local driver under the guidance and supervision of the Office Manager to provide reliable and safe driving. The Project Driver will demonstrate a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different cultural backgrounds. The Driver provides driving services to the operations and programme staff of FACT. This is a full-time position tenable at our head office in Lilongwe.

Duties and Responsibilities

•  Ensuring provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;
• Ensures cost-saving through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts;
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Applications should be addressed or hand delivered to;

The Office Manager

Facilitators of Community Transformation (FACT)

P.O Box 30407,

Creswell Building,

Area 18,

Lilongwe, Malawi

Or Email: admin@factmw.org laizermwale@factmw.org laizermwale98@gmail.com

Applications to be received not later than 16^th July 2021

VACANCY ANNOUNCEMENT

BACKGROUND

Facilitators of Community Transformation (FACT), is a Non-governmental Organization that strives to promote community engagement for sustainable community growth and development in Malawi. FACT envisions a developed, just society that is free from any human suffering. The organization has active programs in Mulanje, Dowa, Salima, Mchinji, Nkhatabay,Kasungu, Mzimba, Mangochi and Karonga and various other districts. However FACT operates at a National level within various networks and collaborations with Community Based Organizations and the organization was formed in the year 2012. A career opportunity has arisen in our organization for the following position;

POST:             FINANCE ASSISTANT

DUTIES AND RESPONSIBILITIES

1. Update Financial Spread Sheets with daily transactions.
2. Prepare balance Sheets.
3. Track and reconcile Bank Statements.
4. Create Cost analysis reports, fixed and variable costs.
5. Process Tax payments
6. Support Monthly payroll and keep organized records.
7. Record accounts payables and accounts receivables.
8. Process invoices and follow up with clients, suppliers and partners as needed.
9. Provide administrative support during budget preparation.
10. Participate in quarterly and annual audits.

Work Experience

• Worked experience as finance Assistant or similar role for not less than 5 Years.
• Good knowledge of Accounting and Bookkeeping.
• Advanced MS Excel Skills, creating Spread Sheets and using financial functions.
• Familiarity with Accounting Software e.g. Quick books
• Attention to detail with ability to spot numerical errors.

QUALIFICATIONS

• Advanced diploma from ICAM
• Motor Cycle driving licence will be an added advantage.

Applications will be received not later than is 26^th February 2021, and should be addressed to and sent to ;

The Office Manager

Facilitators of Community Transformation (FACT)

P.O Box 30407,

Creswell Building,

Area 18,

Lilongwe, Malawi

Email Address : admin@factmw.org