NEWS & EVENTS

POSITION DESCRIPTION

POSITION TITLE: Communications Intern

DEPARTMENT: Communications

REPORTS TO: Communications Officer

LOCATION: Lilongwe, Malawi

STATUS: Full-time

Facilitators of Community Transformation (FACT), is a woman led NGO established in 2012, working in 13 districts across the country with a vision to bring about a developed, just society free from poverty and human suffering. The organization’s thematic areas are health, nutrition and environment, agriculture, education, economic development and gender, women and girls. The organization’s headquarters is based in Lilongwe, with a satellite office in Machinga. FACT therefore seeks the services of a Communications Intern, tenable at the head office in Lilongwe, on an initial contract of 6 months subject to renewal based on performance.

This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities.

Depending on skillset, this individual will assist with communications tasks including, but not limited to: writing and editing, photo and video production and editing, web and social media analytics, social media content, graphic design, media relations, digital asset management, event coordination and other communications and administrative support tasks as assigned.

Education:

Ideal candidate is a recent graduate (graduated within the past year) or an undergraduate/graduate student in journalism, communications, public relations, marketing, digital filmmaking, digital media, graphic design or a development-related field.

 Responsibilities:

Applicants will provide support in the following areas. As no single applicant is likely to have all of the following skills, applicants with experience in at least 2-3 of these areas, and a willingness to expand their skillset should feel comfortable applying.

Social Media:

• Draft and organize social media content to promote FACT blogs, videos and media coverage on Twitter, Facebook, LinkedIn and Instagram
• Contribute to social media quantitative and qualitative analytics reporting.
• Create and coordinate content for social media campaigns and observances
• Monitor and research influencers, trending topics and tools.
• Source content from staff around the world and at events.
• General social media planning, research, reporting and coordination as assigned.

Writing and Editing:

• Corporate bios
• Photo captions
• Blogs
• Project descriptions
• Interviewing
• Copyediting
• Press releases and media advisories

Photo, Video and Graphics:

• Edit and format photos and videos for social media and web
• Photo, video and audio editing
• Photography and videography
• Infographics
• Gifs, animations and graphics
• Digital asset management

Media Relations:

• Help compile and update media contact lists
• Prepare media reports on assigned subjects
• Identify and research opportunities to share FACT stories with relevant journalists and media outlets.
• Assist with press release/media advisory writing, editing, distribution, and media outreach
• Assist with media interview scheduling and coordination
• Assist with scheduling and coordinating of photo/video shoots

Miscellaneous Communications and Administrative Support:

• Taking notes during meetings
• Create and manage PowerPoint presentations
• Report preparation for meetings and presentations
• Purchasing and expense reports
• Mail and shipping
• Event planning and coordination
• General administrative and communications support as assigned.

All applications should include Curriculum vitae, application letter and be sent to;

The Office Manager

Facilitators of Community Transformation

P.O. Box 30407

Lilongwe, Malawi

Or email recruitment@factmw.org no later than 3^rd February, 2022.

In Malawi, over the years, there has been a call for increased political commitment towards the fight against TB. This is against the discovery that there is a need to define and consider all the necessary, sufficient conditions and factors required to bring about a desirable outcome in the fight against TB. One such factor holding back countries especially from achieving their targets is lack of political will and civil society’s engagement. The call had been for political leaders to intervene, advocate and influence national responses to TB through demonstrated collective leadership. TB Caucuses globally serve as a platform for transformed response to TB through uniting parliamentarians with shared commitment to end the tuberculosis (TB) epidemic. The criticality of the national TB Caucus in the fight against TB is immense for through it, increased resource investments in TB Programmes can be realized, the national agenda on eradicating TB can be shaped through policy and legislation, greater reach can be ensued through collective efforts and collaboration between political leaders and the private sector, and also a cascade of national agenda on eradicating TB can be shaped through networking.

The parliamentary TB Caucus was first set up on 28^th June, 2018 at parliament building under the theme “Political Leadership for a TB Free Malawi.” The founding chairman of the TB Caucus was Honourable Mark Botomani, MP. However, the TB caucus has since been non-operational as some of the founding members are no longer in parliament after the tripartite elections in 2019. It is for this reason that FACT, together with partners AHF, MANET+, Paradiso Patients TB Trust and MANASO held a preliminary meeting with members of parliament on 3^rd December, 2021 to reconstitute the parliamentary TB Caucus.

FACT participated in The Annual Tumaini Festival and grabbed an opportunity to discuss with some of the leaders from women action groups on the issue of Hotline code 3034 which intended to be launched in  2022 to give a chance to women and girls to report GBVs cases arising in the Camp using the short code 3034. Some T/Shirts were distributed by FACT to some Women Action Group leaders which displayed the hotline code 3034 on them and written to end Violence against women and girls. Fliers were also distributed to these leaders so that they should also share with other women in their groups as part of conveying the message of the hotline code 3034.

Request for proposals

Production of a TV documentary on access to essential health services, impacts of out-of-pocket payments on the poor, and universal health coverage

 Background

Journalists Association Against AIDS (JournAIDS) in collaboration with Facilitators for Community Transformation (FACT) have secured a grant from the Open Society Initiative for Southern Africa (OSISA) for a project called Sustainable health financing for Universal Health Coverage Under grant number SGJB00875-G010256. The project seeks to deepen policy engagement and civil society participating in enhancing Universal Health Coverage (UHC) with a focus on sustainable health financing.

Taking into account that Malawi is a country that also endorsed Sustainable Development Goals (SDGs), UHC is critical and also underpins the country’s Health Sector Strategic Plan for 2017-2022. As part of the project, JournAIDS and FACT seeks services of suitably qualified media and communications firms to produce a TV documentary to showcase the project key viewpoints and success. In general, the documentary will show the impacts of out of pocket of payments on the access to essential health services for the poor in Malawi with a view of influencing health financing reforms and the implementation of Malawi’s Health Sector Strategic Plan towards achievement of Universal Health Coverage.

Scope of work

The assignment will involve the production of a TV documentary focusing on various aspects of Universal Health Coverage, health financing, and how the poor in some of Malawi are affected by out-of-pocket payments in access to essential health services

Key Deliverables

• Produce a 15–20-minute TV documentary on access to essential health services and the impacts of out-of-pocket payments on the poor in both English and Chichewa subtitles
• Some 2 short videos between 2-3 minutes for uploading on the websites and social media pages for influencing policy with
• A 12 paged process report on the production of the TV documentary
• 3 DVD copies and 1 master copy produced

Qualifications and requirements

• At least a Bachelor’s degree from a recognized institution of higher learning with a tilt towards mass media studies and media for development, those with social sciences and development studies backgrounds will have an added advantage
• Be flexible and work on a tight schedule
• Have a clean track record of producing high-quality TV content and video documentaries

Method of Application

Submit a technical proposal and a financial offer with the following;

• Technical approach
• Methodology
• Time-table to complete and deliver the assignment
• Track record of past work and CVs of key staff in the consultancy firm

Duration

The assignment is expected to be completed in 14 days from the signing of the contract

Deadline for receipt of applications

Send applications before or on 10th November 2021. All late applications will be rejected

Submission process

Send all applications marked in an envelope with a subject “Production of a TV documentary on access to essential health services, impacts of out-of-pocket payments on the poor and universal health coverage” to;

Internal Procurement Committee

Facilitators of Community Transformation
Creswell House Area 18
Next to Puma Fuel Station
P.O. Box 30407
Lilongwe 3, Malawi.
Website:   www.factmw.org

Facilitators of Community Transformation (FACT) is an NGO based in Lilongwe working on Health, Education, Women and Girls, Agriculture, and Development research. FACT envisions a developed, just society, free of poverty and human suffering. The organization exists to promote sustainable national development in all sectors of the public in Malawi, by ensuring that people are accorded the right to equitable economic, health, and education opportunities through research, social mobilization, capacity building, networking, and advocacy.

Under the Global Fund HIV/TB Epidemic Control Program (2021 – 2023),  as a Sub – Sub Recipient to Christian Aid (CA) under World Vision,  FACT is looking for the services of the Project  Finance Officer tenable at our Offices in Area 18, Lilongwe.

Job Summary

The Project Finance Officer is a member of the Finance and Administration Team and is responsible for ensuring that all financial transactions relating to assigned restricted projects are recorded, tracked, and accounted for in a timely manner in line with specific procedures and policy requirements of FACT and donor rules and regulations.

The position reports to the Director of Finance and Administration Manager (DoFA)

Supervises: Finance and Administrative Assistant

Main Responsibilities

• Consolidates timely projects and management financial reports related to the assigned projects in a specific format and accurate manner within strict deadlines.
• Maintains an accurate up-to-date monthly and quarterly grants disbursements schedule.
• Reviews and submits monthly bank reconciliation reports relating to all projects.
• Accounts Payable and Receivable: Ensures that accounts payable and receivable for are properly reconciled and that payments and disbursements are received or made in a timely manner.
• Ensures accurate coding of requisitions in conformity with reporting, donor, function, project, program, and budget requirements as per Chart of Accounts.
• Reviews travel requests and expense reports (liquidations) for the projects for accuracy and compliance.
• Reviews and monitors outstanding Staff Advances reports by paying close attention to ensure that they are liquidated per FACT policy.
• Follows up on advances that have not been settled after 15 days of issuance.
• Monitors and submits advance, commitment, and grant reports as applicable in a timely manner.
• Develops and submits project reports related to financial issues based on requirements of donor with strict deadlines.
• Monitors and reports on partner/vendor payment schedules and obligations
• Prepares monthly Budget versus Actual reports and works closely with Project Officers to review reports and ensure clear and accurate budget variance justifications and prepare budget projections as needed and requested.
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Prepares and reviews project cost data prior to loading in QuickBooks.
• Maintains file management systems for soft and hard copy documentation
• Implements guidelines for maintaining sub-grants and other partnership files and activities as applicable.
• Maintains proper files on grants, procurements, subcontractor documents, and modifications as applicable
• Ensure request for payments has appropriate approvals.
• Compiles backup documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented.

Educational Qualifications

Bachelor’s Degree in accounting from a recognized institution or part of any of the following qualifications: ACCA, CPA, CIMA

Experience Required Minimum of three (3) years of general accounting experience in a reputable organization preferably a local/international NGO set up.

Minimum of two (2) years grant management experience which includes in USAID-funded projects and other complex donor-funded projects such as multilateral or bilateral funding.

Skills Required

• Computer literate and familiar with accounting packages on the market; QuickBooks (highly required), Microsoft Word, and Excel proficiency.
• Collaborative team player with excellent interpersonal communication skills.
• Ability to train and supervise other finance staff on computer packages and other finance-related tasks.
• Detail-oriented and organized
• Ability to maintain discretion and confidentiality
• Ability to work independently with minimal supervision

Mode of Application

Interested candidates should submit their applications, CVs with three traceable referees, and a cover letter not later than 29^th October 2021 to:

The Office Manager,

Facilitators of Community Transformation (FACT)

Creswell House, Near Area 18 Puma Filling Station,

P.O. Box 30407,

Lilongwe

Or e-mail to:  laizermwale@factmw.org

FACT, with funding from UN Women under United Nations Trust Fund (UNTF), is implementing a project on strengthening the implementation of community programs on SGBV against women and girls affected by civil and political conflict. It is a 3-year project running from December 2019 to December 2022 targeting 5500 women, girls and surrounding communities around Dzaleka.

The overall goal of the project is to significantly reduce sexual and gender-based violence  cases targeted at women and girl refugees in Dowa district through effective implementation of legal and policy guidelines by December 2022. Join us on our journey so far since the beginning of the project by browsing through our newsletter and get a glimpse of how we have impacted lives!

View Newsletter

Job Description

Facilitators of Community Transformation (FACT) is seeking a local driver under the guidance and supervision of the Office Manager to provide reliable and safe driving. The Project Driver will demonstrate a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different cultural backgrounds. The Driver provides driving services to the operations and programme staff of FACT. This is a full-time position tenable at our head office in Lilongwe.

Duties and Responsibilities

•  Ensuring provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;
• Ensures cost-saving through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts;
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Applications should be addressed or hand delivered to;

The Office Manager

Facilitators of Community Transformation (FACT)

P.O Box 30407,

Creswell Building,

Area 18,

Lilongwe, Malawi

Or Email: admin@factmw.org laizermwale@factmw.org laizermwale98@gmail.com

Applications to be received not later than 16^th July 2021